Receptionist / Corporate Services Assistant (part-time, 50%, on-site)

Representing the IIHF Office

The International Ice Hockey Federation (IIHF), founded in 1908, is the worldwide governing body for ice hockey with 84 member associations. In addition to overseeing international rules, officiating, player transfers, and development programs, the IIHF organizes ice hockey at the Olympic Games and runs over 25 World Championship tournaments each year across men’s, women’s, and junior categories.

Your Role

As the first point of contact at the IIHF Office, you will play a crucial role in representing our organization. You will ensure a warm welcome for all visitors and provide seamless administrative support to keep our daily operations running smoothly.

Key Responsibilities

• Answering phone calls and directing inquiries appropriately
• Managing the reception, receiving packages, and ensuring they reach the correct person
• Welcoming external guests, offering refreshments, and notifying relevant IIHF staff of their arrival
• Managing and scheduling meeting rooms
• Coordinating food and beverage orders for upcoming meetings
• Preparing gift bags for meetings hosted at the IIHF Office
• Monitoring, ordering, and controlling office supplies
• Supporting all departments with various administrative tasks

Skills & Qualifications

• Previous experience in reception, hospitality, or office administration
• Service-oriented mindset with a welcoming and professional demeanor
• Excellent organizational talent with the ability to multitask
• Strong written and verbal communication skills, including fluency in English & German
• Proficient in Microsoft Office products, including Word, Excel, and PowerPoint
• Eligibility: A valid Swiss work permit or EU/EFTA citizenship is required for this position