Lab manager and research administrator

Shape the Future of Drug Discovery

Join an early-stage biotech company within the Ridgeline Discovery portfolio and become part of a growing drug discovery team. We are seeking a highly motivated professional to support research activities and ensure the smooth operation of our laboratory. This role offers the opportunity to define and implement efficient processes for all lab-based work while supporting staff in organizational tasks. The ideal candidate will possess strong organizational and communication skills, be highly proactive, and have a solid understanding of scientific research and drug discovery. Due to the nature of this position, on-site work is required.

Key Responsibilities

• Assist in establishing lab infrastructure and data management processes.
• Support the scientific team in coordinating research projects and managing resources.
• Ensure the efficiency of research operations, including compliance with guidelines and regulatory processes.
• Implement procurement strategies and tools, supporting the team in ordering equipment and consumables, generating purchase orders, following up on orders, receiving goods, and dispatching items to labs.
• Manage stocks in a timely and efficient manner.
• Coordinate with the Accounts Payable team to support purchase order management, customs documentation, and the resolution of invoice discrepancies.
• Assist in establishing vendor relationships and negotiating contracts.
• Support budget planning, accruals, expense tracking, and the identification of cost-saving opportunities.
• Provide comprehensive administrative support, including calendar management and timeline coordination.
• Foster collaboration, teamwork, and a positive work culture, while assisting in the onboarding and training of new employees.
• Support or own designated biosafety responsibilities in accordance with biosafety regulations.
• Oversee compound storage, logistics with CROs, inventory organization, and material handling.
• Coordinate incoming order receipt, delivery inspection, distribution of laboratory supplies, and shipment organization when necessary.

Qualifications

• Completed apprenticeship or Bachelor’s degree in life science, a related discipline, and/or Business Administration.
• Previous experience as a lab manager, with experience in the biopharmaceutical industry being a plus.
• Excellent written and verbal communication skills and the ability to foster productive work relationships internally and externally.
• Fluent English is essential; German proficiency is an advantage, particularly for communication with local suppliers.
• Exceptional organizational and problem-solving skills, strong attention to detail, and a proactive, solution-oriented mindset.
• Ability to prioritize tasks, work independently and collaboratively, and handle sensitive information with confidentiality.
• Adept at analyzing situations, implementing effective solutions, and adapting to changing priorities.
• Strong skills using the Microsoft 365 package, budget planning tools, Adobe Acrobat, and other relevant IT software.