Project Coordinator / PMO - AI initiatives

IT Project Coordination & PMO Support

Support the technical IT lead in an international environment by managing project coordination, documentation, and status updates. This role focuses on driving progress across internal IT teams, ensuring timely delivery of tasks, and facilitating effective communication among diverse stakeholders.

Key Responsibilities

• Act as the IT Project Coordinator/PMO, providing direct support to the technical lead.
• Maintain project setup, tasks, documentation, and status updates using ServiceNow, Jira, and Confluence.
• Proactively follow up on open tasks, actions, deadlines, and dependencies across internal IT teams.
• Track project effort and ensure proper time bookings.
• Coordinate and follow up on required Compliance, GDPR, Security, and AI governance checks.
• Coordinate stakeholders from AI, Data, Architecture, Security, Compliance, Legal, Procurement, and business teams.
• Prepare meetings, agendas, and supporting material.
• Maintain minutes, decisions, and action lists.
• Ensure clear communication across different teams.

Requirements

• Strong project experience as an IT Project Coordinator/PMO.
• Previous experience in supporting IT technical leads.
• Strong experience with JIRA and Confluence.
• Experience in Agile/Scrum environments.
• Experience maintaining project setup, tasks, documentation, and status in ServiceNow, Jira, and Confluence.
• Experience following up on outstanding tasks, status updates, actions, and deadlines.
• Understanding of GDPR and compliance checks.
• Fluency in English.

Preferred Qualifications

• Project experience in data & analytics projects or IT AI projects.
• Project experience in environments that implemented AI.
• Experience in the manufacturing industry.

Engagement Details

• Start: November.
• Duration: Until the end of the year, with an option to extend (planned 6-month contract).
• Workload: 5 days per week.
• Location: Mainly remote, with some on-site work in Germany required (no more than 20%).
• Languages: Fluency in English.